Avery 1 5 Inch Binder Spine Inserts from 4 inch binder spine template , image source: www.staples.com
Templates are pre-designed files that you or someone else (like Microsoft) creates to use as a blueprint for a job. The template may be to get a business card, brochure, resume, presentation. . .the list goes on. Irrespective of the purpose, templates provide the design consistency that any organization (or person ) needs to look professional. (you could also find templates for Excel, PowerPoint, and other programs, but in this article we’re focusing on Microsoft Word.)
The template includes a specific design, style, layout and, occasionally, fields and text which are common to every use of that template. Some templates are really complete (such as business cards), you merely have to change the individual’s name, contact number, and email address. Others, like company reports or brochures, could require that everything is altered except the design and layout.
As soon as you create a template, then you can use it over and over. Remember that while you open a template to initiate a project, you save the job as another file type, such as the simple .docx Word structure, for editing, printing, sharing, and more. The template file stays the same, unless or until you wish to alter it (more on this later).
Custom templates can be as simple or complex as needed. By way of example, you might create a template for your organization’s newsletter, posters for a seminar, or invitations for corporate occasions. You could also create interactive templates to load on the Intranet, so others can fill in the blanks to print their own envelopes and letterhead, for instance.
To begin with, produce a document–layout and format , add graphics and photos. If it’s interactive, select Controls in the Developer tab and create custom input fields for user interaction.
Some templates use interactive controls for user input. For instance, imagine that after a month, the division managers, assistant managers, and loan originators of a large banking institution have a meeting at one of the 12 branches. It is your assistant’s task to email the date, time, place, speakers, topics, and agenda to every attendee. Instead of having that person retype the information in a normal template, you may make a template in which choices can be selected from a list.
Programs allow you to configure all of the applicable settings you want pre-applied to documents–webpage layout, styles, formatting, tabs, boilerplate text, etc. You may then easily create a new file based on that template.
After you save a document as a template, you may then use that template to create new files. Those new files contain all the text (and images( and other articles ) that the template contains. They also have the same page layout settings, segments, and styles as the template. Templates can save you a lot of time when you are creating multiple documents which need to have a consistent layout, format, and a few boilerplate text.
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